GOSHEN Group Management System: Automating Student Grouping, Activity, and Attendance Management for Universitas Advent Indonesia

Abstract

In today’s academic environment, the need for efficient management of student groups, activities, and attendance is increasingly evident. Traditional methods of managing groups and tracking attendance using paper, Excel, or Google Sheets often result in inefficiencies such as human errors, time consumption, and lack of real-time coordination. To address these challenges, we developed the GOSHEN Group Management System (GGMS) for Universitas Advent Indonesia. GOSHEN stands for Go, Share, and Encourage, reflecting the mission of Christian fellowship through small groups within the university. The system automates the grouping of students based on various criteria, including dormitory assignments, and provides features such as leader and secretary assignments, academic year considerations, manual adjustments, and attendance tracking. GGMS also manages mid-week worship activities, Sabbath school discussions, and prayer circles, allowing sponsors (staff or lecturers) to lead the groups. Built using SQL Server, Laravel, and VueJS as a Single Page Application (SPA), GGMS offers a robust and scalable solution to efficiently manage student group activities and attendance. This paper outlines the system’s functionalities, its development process, and the significant improvements it offers compared to manual methods.